Agenda Item Name:
Title
Title
Kova Corporation Purchase Order 2020-1614 and Budget Amendment
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Presenter:
Keith Godwin, 352-338-7361 and Larry Sapp 352-374-5020
Description:
Kova Corporation Purchase Order 2020-1614 and Budget Amendment in the amount of $349,276.73 for the replacement of the 911 Logging Recorder in the Combined Communications Center (CCC)
Recommended Action:
Recommended Action
Approve the issuance of Purchase Order 2020-1614 to Kova Corporation ($349,326.73) and the Budget Amendment in the amount of $349,327, for the replacement of the 911 Logging Recorder in the Combined Communications Center (CCC).
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Prior Board Motions:
N/A
Fiscal Consideration:
Fiscal Consideration
The budget amendment transfers $349,327 from E911 capital reserves (126.04.0440.590.99.23) to 126.54.5471.529.64.00. This transfer will reduce the E911 capital reserves from $1,300,942 to $951,615. The total cost of the project is $349,327.73. The estimated recurring warranty beginning in year 2 through 5 is $62,878.81 and would be funded from 50% from E911 funds and 50% from CCC funds. The quote from Kova Corporation is attached.
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Background:
The current 9-1-1 logging recorder was installed in the CCC in February 2016. In May of 2019, CCC was quoted an amount of $40,690 to upgrade the system. This was in addition to the annual maintenance amount of $25,091.71, bringing a one-year expenditure to $65,781.71, which CCC nor the 9-1-1 Office had budgeted for. Additionally, CCC was quoted an amount of $44,908.29 for a system refresh at the six-year mark (2022).
During discussions with the sales representative, the County 9-1-1 Coordinator and CCC management communicated their displeasure with the cost to maintain the logging recorder compared to services provided. It was noted that the logging recorder service provider does not actively remotely monitor the logging recorder and has made no enhancements to the product since it was installed in Febr...
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