Agenda Item Name:
Title
Contract/Encumbrance for KnowledgeLake Cloud Implementation and Migration for the Information and Telecommunication Services Department.
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Presenter:
Ryan Evans, 337-6213/Kevin Smith, 374.5242
Description:
KnowledgeLake Software as a Service (SaaS agreement) and Encumbrance for Cloud Implementation and Migration.
Recommended Action:
Recommended Action
Approve the issuance of the Encumbrance and Sign the KnowledgeLake Software as a Service (SaaS agreement).
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Prior Board Motions:
N/A
Fiscal Consideration:
Fiscal Consideration
This budget, $87,983.00, has been approved through the use of CaresAct funds 001.16.1620.519.46.00 .
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Background:
Alachua County's Document repository (KnowledgeLake) is currently stored in our on-site SharePoint libraries. ITS will need to migrate the current on-site document repository to the Azure Cloud and update the current KnowledgeLake license agreement.
Once ITS's current SharePoint environment is migrated to the Microsoft Azure environment, beginning in November 2020, ITS will begin to decommission the on-site SharePoint environment. KnowledgeLake is currently part of this environment and will need to be migrated to the Azure cloud as well. The SaaS agreement is an annual managed service that will replace ITS current KnowledgeLake licenses with cloud licenses. The license agreement will also provide unlimited licenses for use. KnowledgeLake currently stores over 1.2 million Alachua County documents using a total of 1.25 terabytes of data.