Agenda Item Name:
Title
“FOR INFORMATION ONLY”, for inclusion into the Board’s minutes, Emergency Purchase Order 2021-1309, to Transnational Foods, in the amount of $133,749.44, for replacement of food to the local food banks due to the pandemic for Community Support Services.
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Presenter:
Claudia Tuck, 264.6700/Larry M. Sapp, 374.5202
Description:
Transnational Foods, Emergency Purchase Order 2021-1309
Recommended Action:
Recommended Action
Accept this report of the emergency purchase and include the signed copy of the emergency purchase order in the Board’s minutes.
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Prior Board Motions:
N/A
Fiscal Consideration:
Fiscal Consideration
This Purchase Order was originally paid from account 001.29.2960.564.49.99, General Fund. It qualifies for Cares reimbursement so a journal entry will be done to move the charge to 001.00.0065.525 org set for reimbursement.
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Background:
Food donations to the local food banks have decreased while the public demand has increased due to the pandemic. To help with this critical need, Community Support Services cut an emergency purchase order to a local distributor to restock food at the Bread of the Mighty Food Bank.
This emergency purchase is exempt from the County's competitive bidding requirements pursuant to Section 22.3-302(16) of the Alachua County Procurement Code. Pursuant to section 22.2-203(3) of the procurement code, bid awards, purchase orders or change orders that exceed $50,000 shall be placed before the Board of County Commissioners for approval. The Emergency Procurement Procedure states that purchases over $50,000 shall be presented to the Board of County Commissioners on a “For Information Only” basis, at the next scheduled meeting immediately following the purchase.