Agenda Item Name:
Title
Special Pay Request for Cardiotronix Invoice 2117358 for $24,135.00
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Presenter:
Harold Theus, Chief 352-384-3130
Description:
Special pay request for Cardiotronix Invoice 2117358 for $24,135.00 for medical equipment maintenance performed without a purchase order.
Recommended Action:
Recommended Action
Approve the special pay request and authorize payment to Cardiotronix for Invoice 2117358 for $24,135.00.
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Prior Board Motions:
N/A
Fiscal Consideration:
Fiscal Consideration
There is sufficient budget in 001.54.5450.526.46.00 to cover the services.
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Strategic Guide:
Strategic Guide
All Other Mandatory and Discretionary Services
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Background:
In prior years, Fire Rescue staff has procured maintenance services for the Zoll E Series defibrillators, ventilators, and IV pumps from Cardiotronix. A purchase order was in process for the required maintenance for FY22, however, it was cancelled in error. The maintenance services were scheduled and provided by the vendor. Fire Rescue staff has discussed and reviewed this oversight internally. In the future, staff will always confirm that a purchase order is in place prior to scheduling any maintenance or repair.
This action falls under the Procurement Procedure Section 8.101 (1) Unauthorized Purchases in excess of $3500 requires a special pay request and Board approval to process payment.