Agenda Item Name:
Title
TeleStaff scheduling software and equipment agreement between Kronos/UKG and Alachua County.
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Presenter:
Tommy Crosby Assistant County Manager 352-337-6205 and Johnathan Criswell ERP Administrator 352-337-6161
Description:
Replace the existing TeleStaff scheduling software and equipment contract with a cloud-based solution and increase the number of licenses.
Recommended Action:
Recommended Action
Approve the agreement between Kronos/UKG and Alachua County for the TeleStaff scheduling software and equipment as presented and authorize the chair to sign; delegate future signature authority related to this contract to the County Manager.
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Prior Board Motions:
N/A
Fiscal Consideration:
Fiscal Consideration
001.04.0490.519.68.50 - $13,740 implementation, $40,950 annually for licenses. There is sufficient budget available in Special Expense for this contract.
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Strategic Guide:
All Other Mandatory and Discretionary Services
Background:
At the 11/8/22 Meeting, the Board approved the WorkForce ready software that will upgrade the current timekeeping processes and anticipated future requirements. The system will provide shift and project codes, direct funding from grants, and automates processes that are currently entered manually.
Today’s contract is for the TeleStaff Scheduling portion of the WorkForce ready programming. It moves the entire application to the cloud. This software is specified in the Fire Contract that they will use this contract. For Fire Rescue Services to be able to use it with the other systems in place, this upgrade to the cloud must be done for the systems to communicate properly. This update also increases the number of licenses from 300 to 350. The increase in the number of premium licenses is due to the additional FTEs added related to the Kelly day schedule implementation. The additional costs for the licenses exceeds the cost of transitioning to the cloud based system.