Agenda Item Name:
Title
1st amendment to contract #13484 Agreement between Alachua County and Tyler Technologies
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Presenter:
Tommy Crosby 352-337-6205
Heather Akpan 352-337-6167
Johnathan Criswell 352-337-6161
Description:
This amendment will change the project timeline and allow for the project timeline to be adjusted to accommodate staffing capacity. To maintain independence and integrity of data, the Library District data will be moved to a separate database.
Recommended Action:
Recommended Action
Approve and sign the contract amendment, and for expediency, authorize the County Manager, or designee to approve and sign for all project related documents up to the $2.5 million identified for Munis ERP implementation budget. The subsequent documents may include, but are not limited to; project scope changes, modification of implementation hours to training hours, and milestone acceptance. The documents executed by the Manager, or designee, shall be reported to the Board as appropriate.
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Prior Board Motions:
Board approved original #13484 on 09/13/22
Fiscal Consideration:
Fiscal Consideration
$1.5 million budgeted in special expense 001.04.0490.519.68.50
$1 million to be used from ARPA revenue recovery funds
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Strategic Guide:
Strategic Guide
All Other Mandatory and Discretionary Services
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Background:
The county entered an agreement with Logos to purchase the New World ERP system on 10/14/2014. During the county’s implementation of New World, Tyler Technologies acquired Logos and New World ERP. In December 2020, Tyler Technologies notified New World customers via email that New World ERP services were not being offered to new clients and recommended customers explore transitioning services. The county was offered a discount in module pricing to transition services to Munis ERP and remain with Tyler Technologies. Munis ERP is used in other Florida municipalities to cover Financial, Payroll, and Human Capital functions organizationally wide. This agreement will Convert all County and Library New World functions to Munis. The Munis agreement is a new contract with Tyler Technologies, and once implementation is complete, the county will be able to cancel services provided by New World ERP.