Agenda Item Name:
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“FOR INFORMATION ONLY”, for inclusion into the Board’s minutes, Signed Emergency Certification Form and a Change Order 1 to Purchase Order 22-1680 to ETR LLC, in the amount of $13,660.00, for the purchase of four (4) new 2023 International CV515 Custom AEV (American Emergency Vehicles) Type 1 Ambulances for Fire Rescue, via Public Works, Fleet Management.
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Presenter:
Ramon D, Gavarrete, 352.548.1214/Darryl R. Kight 352.374.5202
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Description:
ETR LLC Emergency Change Order 1 to Purchase Order 22-1680
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Recommended Action:
recommended action
Accept this report of the emergency purchase and include the signed Emergency Certification Form and a copy of the emergency purchase order in the Board’s minutes.
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Prior Board Motions:
recommended action
March 22, 2022, Board approved a Purchase Order to ETR LLC, in the amount of $1,125,580.00 for the purchase of four (4) new 2023 Dodge 5500 Custom AEV Type 1 Ambulances for Fire Rescue, via Public Works, Fleet Management. Item 22-0225.
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Fiscal Consideration:
fiscal consideration
The funding for this purchase order is coming from multiple funding sources (2) are from Vehicle Replacement Fund in account 506.04.0460.513.64.00 replacing vehicles 3916 & 3917, (1) is from General Fund/Fire and Emergency Service/EMS (Emergency Medical Service) in account 001.54.5450.526.64.00 Project 6195410 FY21 PEMT (Public Emergency Medical Transportation) Funding and (1) from COVID-19 Fiscal Recovery Fund/American Rescue Plan Act in account 234.00.0064.525.64.00 Project # ARP2021x007.
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Strategic Guide: strategic guide
All Other Mandatory and Discretionary Services
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Background:
Due to delays/shutdowns, micro-chip shortages and commodity restraints the Dodge 5500 Chassis that were on backorder will no longer be built.
Change Order 1 is to increase the Purchase Order 2022-1680 by $13,660.00 to purchase four (4) 2023 International CV515 Custom AEV Type I to replace the four (4) 2023 Dodge 5500 AEV Type I Ambulances in the original purchase order, two (2) of which replace units 3916 and 3917 and two (2) additional ambulance units for use in Fire Rescue.
Prices, terms and conditions are per Florida Sheriffs Association, Florida Association of Counties & Florida Fire Chiefs Association, Contract #FSA 20 - VEF 14.01.
The EFC (emergency certification form) has been reviewed and was approved by the signing of the Change Order by the Board Chair.
This purchase is exempt from the County's competitive bidding requirements pursuant to Section 22.3-302(16) of the Alachua County Procurement Code, Emergency Procurements in accordance with the Procurement Procedures Manual. However, since the dollar amount of the purchase exceeds the purchasing authority of the Procurement Manager, this Purchase Order is being submitted for Board consideration and approval.