Agenda Item Name:
Title
Amendment to Encumbrance Advise 2020-741, to Pritchett Trucking, Inc., in the amount of $170,000.00, for Annual Back-up and Emergency Hauling Services
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Presenter:
James K. Harriott, P.E., Deputy County Manager 352.384.3148/Larry Sapp, 352.374.5202
Description:
Pritchett Trucking Inc. Change Order 1 to Purchase Order 2020-741
Recommended Action:
Recommended Action
Approve the Amendment to Encumbrance Advise 2020-741, to Pritchett Trucking, Inc., in the amount of $170,000.00, for Annual Back-up and Emergency Hauling Services. The revised Purchase Order total is $300,000.00. Pricing, terms and conditions are per Bid 17-66 Annual Back-up and Emergency Hauling at the Alachua County Transfer Station.
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Prior Board Motions:
November 14, 2017, the BOCC approved the original Agreement with Pritchett Trucking, Inc. for back-up and emergency hauling services.
September 24, 2019, the Board approved First Amendment to Agreement for Contractual Services between Alachua County and Pritchett Trucking, Inc. for Annual Back-up Emergency Hauling Services Bid #17-66.
Fiscal Consideration:
Fiscal Consideration
Sufficient budget is available in account 400.76.7631.534.42.00.
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Background:
To assist the Leveda Brown Environmental Park in its ability to transport the approximately 700-800 tons of waste collected each day in Alachua County in a timely manner, it is necessary to utilize a back-up hauler at times due to vehicle breakdowns or instance of higher than normal waste generation. These services were advertised for bid in 2017, under Bid #17-66. Pritchett Trucking, Inc. was the only responsive bidder. On November 14, 2017, the BOCC approved the contract #10731 with Pritchett Trucking, Inc. for back-up and emergency hauling. On September 24, 2019, First Amendment to Agreement was approved extending services through September 30, 2021.
Original amount of purchase order for $130,000 is normal amount Pritchett hauls for the County. Increase is needed due to an extraordinary amount of vacancies, employee leave and additional tonnage.
Original Purchase Order: $130,000.00
Change Order #1: $170,000.00
Revised Purchase Order Total: $300,000.00
Bid 17-66 Annual Back-up and Emergency Hauling at the Alachua County Transfer Station was advertised on November 30, 2016 and December 7, 2016. The Deadline for receipt of Bid 17-66 Annual Back-up and Emergency Hauling at the Alachua County Transfer Station was February 1, 2017; one (1) vendor responded.