Agenda Item Name:
Title
Award/Contract #11965, BID 20-229 Annual Street Sweeping Services, to USA Services of Florida, for the sweeping of curbed Alachua County Roadways for the Public Works Department
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Presenter:
Ramon Gavarrete 352.548.1214, Larry Sapp 352.374.5202
Description:
Solicitation Award and Contract for BID 20-229 Annual Street Sweeping Services
Recommended Action:
Recommended Action
Reject the original solicitation award to McIntyre Trucking, LLC and approve the solicitation award and contract for BID 20-229 Annual Street Sweeping Services, to USA Services of Florida, not to exceed the amount of $117,346.56 through September 30, 2021 and not to exceed $234,693.12 each fiscal year thereafter, for the sweeping of curbed Alachua County Roadways for the Public Works Department
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Prior Board Motions:
On 12/9/2020, the Board approved the solicitation award and contract for BID 20-229, which has been terminated
Fiscal Consideration:
Fiscal Consideration
There is sufficient funds in account 149.79.7900.541.46.00 to cover contract through 9/30/21 which totals $97,788.80 (5 months X $19,557.76/month).
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Background:
Due to the default and termination of the previously awarded bidder, the Public Works Department has recommended the bid be awarded to the second lowest responsible and responsive bidder, USA Services of Florida.
Street Sweeping is an activity which serves to collect debris from roadways with the purpose of improving water quality in the receiving water bodies and reducing maintenance in the County’s closed storm water systems. Alachua County owns over 200 miles of roadways that are drained by closed drainage systems. Public Works has operated one street sweeper for several years that has only been capable of sweeping between 25 to 50 miles of roadways per month. The inability to keep up with street sweeping demand has impacted the water quality of receiving water bodies and the maintenance of the County’s closed drainage systems. A solicitation for Annual Street Sweeping Service was made in order to provide an acceptable level of service for street sweeping activities by providing street sweeping on all of the County’s facilities 12 times a year, that is, all of the County’s facilities will be swept once per month.
BID 20-229 Annual Street Sweeping Services posted on February 5, 2020. The deadline for receipt of BID 20-229 Annual Street Sweeping Services was March 11, 2021; three (3) vendors responded. McIntyre Trucking, LLC was the lowest responsive and responsible bidder meeting specifications. McIntyre Trucking, LLC defaulted and contract is being terminated. USA Services of Florida is the second lowest responsible and responsive bidder.