File #: 22-0687    Version: 1
Type: Consent Item Status: Agenda Ready
File created: 8/10/2022 In control: Board of County Commissioners
On agenda: 9/13/2022 Final action:
Title: Budget Amendment to transfer from General Fund Reserves and from MSBU-Fire Reserves to cover Fire Rescue FY22 Personal Services
Attachments: 1. Budget Adjustment - Transfer from Reserve for Pers Services 09132022.pdf, 2. Fire Reserves 9-13-2022.pdf, 3. EMS Reserves 9-13-2022.pdf, 4. 20210713 BoCC #0637 _9994_Amendment_7_TFGR_Grant_-_FY21-22 ATF by CAO.pdf
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Agenda Item Name:

Title

Budget Amendment to transfer from General Fund Reserves and from MSBU-Fire Reserves to cover Fire Rescue FY22 Personal Services

 

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Presenter:

Harold Theus, Chief, 352-384-3101 and Tommy Crosby, Assistant County Manager, 352-337-6205

 

 

Description:

Budget Amendment to transfer from General fund Reserves and MSBU-Fire Reserves to cover Fire Rescue FY22 Personal Services

 

 

Recommended Action:

Recommended Action

Approve the Budget Amendment

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Prior Board Motions:

N/A

 

Fiscal Consideration:

Fiscal Consideration

The transfer of $150,000.00 from the General Fund Reserves will reduce the balance from $5,277,988 to $5,127,988 and will require the reserves to be reimbursed per financial policy.  The transfer of $1,000,0000.00 from the MSBU Fire Reserves will reduce the balance from $4,539,013 to $3,539,013.  The MSBU-Fire reserve balance exceeds the recommended amount.

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Strategic Guide:

Strategic Guide

All Other Mandatory and Discretionary Services

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Background:

On August 24, 2021, the Board authorized the addition of 12.0 FTEs for two (2) additional rescue units funded by the American Rescue Funds through March 31, 2022. 

 

On April 1, 2022, the positions were reduced by four (4) to 8.0 FTEs and funding was to come from the General Fund for the remainder of FY22.  The funding was inadvertently not included in the mid-year adjustment approved by the Board in July.  There are lapse salaries in the General Fund Rescue division to offset some of the expenditures, however, the expenditures will exceed the budget by an estimated $150,000.00.  Staff recommends transferring $150,000.00 from General Fund Reserves.  This will reduce the balance from $5,277,988 to $5,127,988.  This balance falls below the level to meet reserve requirements as recommended in the financial policies and will require reimbursement.   

 

For over a year, the Department of Fire Rescue has been unable to hire fully certified firefighters.  Non-certified candidates are hired and sent to EMT and Fire school which can take up to a year to complete.  During their training they are unable to completely fill vacancies which creates additional overtime expenditures.  At one point during FY22, the Department had 18 FTEs assigned to trainee status.  In addition, there are very limited lapse salary in the Fire division to offset these expenditures. This has contributed to the projected shortfall of $1,000,000.00 in the fire division personal services for FY22.  Staff recommends transferring $1,000,000.00 from the MSBU-Fire Reserves to cover the estimated expenditures.  This will reduce the reserve balance from $4,539,013 to $3,539,013.  There is adequate reserve for contingency funds to cover this and still meet the reserve requirements as recommended in the financial policies. 

 

Both funds have been impacted by the retirement payouts as the turnover continues to be an issue.