Agenda Item Name:
Title
Contract #11130 Fourth Amendment to Agreement for Contractual Services Between Alachua County and Online Solutions LLC d/b/a Citizenserve
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Presenter:
Chris Dawson, Transportation Planning Manager, x5211
Description:
Fourth Amendment to Agreement with Online Solutions LLC d/b/a Citizenserve for Enterprise Permitting and Code Enforcement Software, to extend the end date of the agreement to December 31, 2024, to add four new users for the Residential Rental Unit Program, to add two new users for the irrigation program, to implement irrigation permitting in Citizenserve and to migrate irrigation permitting historic data into Citizenserve
Recommended Action:
Recommended Action
Approve the Fourth Amendment to Agreement for Contractual Services Between Alachua County and Citizenserve, and authorize the Chair’s signature
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Prior Board Motions:
December 11, 2018 - Approve the contract with Online Solutions, LLC and authorize the Chair’s signature; June 8, 2021 - Approve the First Amendment to Agreement with Online Solutions, LLC and authorize the Chair’s signature; August 8, 2021 - Approve the Second Amendment to Agreement with Online Solutions, LLC and authorize the Chair’s signature; September 26, 2021 - Approve the Third Amendment to Agreement with Online Solutions, LLC and authorize the Chair’s signature
Fiscal Consideration:
Fiscal Consideration
New costs for Fiscal Year 23 are $24,700 split between Environmental Protection and Rental Unit Permitting. Total Contract cost for FY 23 is $115,900. Future FY costs will be $98,400. Sufficient funding is available to cover both new and ongoing costs in the Growth Management, Code Enforcement, Environmental Protection, Public Works and Solid Waste budgets in multiple funds ending in account 54.80.
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Strategic Guide:
Strategic Guide
All Other Mandatory and Discretionary Services
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Background:
In 2018, the Board authorized the acquisition of new Enterprise Permitting Software to replace the aging building permitting software, and enhance the electronic review processes for other functions. Since that time, Citizenserve has grown to include Code Enforcement, the Residential Rental Unit program and Public Works permitting. The Irrigation Permitting program needs to move from its current, County-developed permitting system and recognizes the benefits of having all of the County’s permitting consolidated. This amendment includes extension of the current agreement through December 31, 2024, the addition of four more licenses for the Residential Rental Unit Permitting program, the addition of two licenses for the irrigation permitting program, and the implementation of irrigation permitting and migration of their data into the new system. The current fiscal year cost for this amendment is $24,700, which covers through December 31, 2023. Ongoing costs thereafter increase by $7,200 annually.