Agenda Item Name:
Title
Agreement #13282 for repairs at the Leveda Brown Environmental Park and Transfer Station
End
Presenter:
Gus Olmos, 352.548.1282
Description:
Agreement #13282 with Kokolakis Contracting for repairs at the Leveda Brown Environmental Park and Transfer Station, specifically for the demolition and replacement of the tipping floor at the transfer station
Recommended Action:
Recommended Action
Approve Agreement #13282 and authorize the Chair to execute same on behalf of the County. Approve the interfund loan, Resolution for Unanticipated Revenues, and Budget Amendment in the amount of $1,695,000.00End
Prior Board Motions:
September 2017 - Approval of budget enhancement to fund repairs at the Leveda Brown Environmental Park and Transfer Station
August 10, 2021 - Approval of Budget Amendment to fund the repairs at the Leveda Brown Environmental Park and Transfer Station
Fiscal Consideration:
Fiscal Consideration
Agreement is the amount of $1,695,000.00. The department is also requesting an interfund loan in the amount of $1,695,000.00. Approval of interfund loan, Resolution for Unanticipated Revenues, and Budget AmendmentEnd
Strategic Guide:
Strategic Guide
Environment
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Background:
The Leveda Brown Environmental Park and Transfer Station became operational in 1998. The Facility manages over 190,000 tons of garbage per year from residential, commercial, and industrial sources. The facility runs five days a week, 10 hours a day and half a day on Saturdays. The operations require continual management of the garbage with a front-end loader. Due to scraping by the equipment and deterioration due to the chemicals in the solid waste, the thickness of the Transfer Station Floor is reduced over time and has to be built back up to maintain State permit requirements and the structural integrity of the facility.
Between 2001 - 2007 the County conducted several miscellaneous repairs at the Transfer Station including repairs at one of the cladding hopper and resurfacing portions of the tipping floor with asphalt instead of the original concrete. In 2011 the County resurfaced approximately 70% of the floor using asphalt and the remaining 30% was completed in 2016. In 2017 it was determined that the floor was again in need of repairs.
The project was advertised for bids on March 2, 2022, only one qualified bid was received. The bid was submitted by Kokolakis Contracting in the amount of $2,488,000.00. The submitted bid was substantially higher than the amount budgeted for the project. The Department meet with Kokolakis Contracting to discuss the project and to evaluate alternatives. On May 23, 2022, Kokolakis Contracting submitted a revised bid in the amount of $1,695,000.00. Upon review of the submitted bid, the Department recommends that the project be awarded to Kokolakis Contracting for a bid amount of $1,695,000.00.
On August 10, 2021, the Board approved funding of this project. However, this funding was used to true up Fund Balance during the FY22 mid-year adjustment. The Fund Balance needed to be trued up due to multiple factors including inflation reaching a 40-year high, increase in fuel/transportation costs, overtime due to staff vacancies, increase in health insurance costs of 8% when 3% was incorporated in the Solid Waste Five Year plan and the $2.635 million investment in the building of the infrastructure of the EcoLoop with no revenue return to date. In order to maintain the Fund Balance of Fund 400 the Department is requesting an interfund loan in the amount of $1,695,000.00 from the most appropriate fund within the County.