Agenda Item Name:
Title
Unanticipated Revenue - Supervisor of Elections Security Grant
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Presenter:
Kim Barton 352-374-5252
Description:
The Supervisor of Elections received a 2021 Election Security Funds award of $40,900 from the State of Florida, Department of State, Division of Elections. These funds need to be expended prior to the end of this calendar year. Adopting the resolution to recognize the unanticipated revenue and the corresponding budget amendment makes the budget available for the intended purchases.
Recommended Action:
Recommended Action
Adopt Resolution to receive and recognize unanticipated revenue for 2021 Election Security Funds and approve the attached budget amendment in order to include the funding in the FY22 budget.
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Prior Board Motions:
N/A
Fiscal Consideration:
Fiscal Consideration
The attached budget amendment (Journal 2022-300) adds $40,900 in revenue and expenses into Fund 172 for this grant award. This is the only budget in this Fund.
These costs are one-time costs; no County funds are being used in conjunction with this award.
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Strategic Guide:
All Other Mandatory and Discretionary Services
Background:
07/1/2020 - Beginning of period in which expenditures can qualify for reimbursement
06/30/2021 - Deadline to submit a grant application through the Department’s Online Grants System as set forth in Section II
06/30/2021 - Deadline to expend funds eligible for reimbursement in accordance with plan
12/15/2021 - Deadline to expend advance fund in accordance with plan (includes deadline to incur obligations eligible to expend those funds) Deadline to submit reimbursement request
12/31/2021 - Deadline to submit a Final Expenditure Report using Attachment C and return any unspent advance funds, including accrued interest
What the budgeted funds will purchase - computer hardware, security software and upgrades, 2-factor authentication tokens.
The County received the payment already and now, with the budget amendment processed, will be able to make the necessary purchase by the deadline.
The Supervisor of Elections was able to sign the Memorandum of Agreement for this award, but getting the funding into the budget requires Board approval.