Agenda Item Name:
title
Change Order 1 to Purchase Order 23-1485 to CDW-G., in the amount of $15,870.00, for the purchase of Thirty (30) Keyboards for the Panasonic Toughbook computers, Telehealth program initiative, for Fire Rescue.
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Presenter:
Harold Theus, 352.384.3130/Darryl R. Kight, 352.374.5202
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Description:
CDW-G Change Order 1 to Purchase Order 23-1485
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Recommended Action:
recommended action
Approve the issuance of Change Order 1 to Purchase Order 23-01485 to CDW-G., in the amount of $15,870.00, for the purchase of Thirty (30) Keyboards, for the Panasonic Toughbook computers, Telehealth program initiative, for Fire Rescue. Pricing per Sourcewell RFP # 081419. The revised Purchase Order Total is $167,850.00.
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Prior Board Motions:
recommended action
February 14, 2023, Item #23-0374, Board approved the issuance of a Purchase Order to CDW-G., in the amount of $151,980.00, for the purchase of Thirty (30) Panasonic Toughbooks, 4-Year Protection Plans, Barcode Scanners and 3-Year Smart Battery Warranties, for Fire Rescue.
October 11, 2022, Item #22-874, Board approved the allocation of funding for Telehealth equipment form the FY2022/23 Public Emergency Medical Transportation Program for Medicaid Managed Care (PEMT) funding.
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Fiscal Consideration:
fiscal consideration
There is $160,000.00 available for Telehealth equipment from the FY2022/23 PEMT funding (001.54.5450.526.52.00 #6195410 FY23). The original purchase order for $151,980.00 did not contain the keyboards, protection plan, and barcode scanners. The Change Order to add these items is $15,870.00 ($8,020.00 001.54.5450.526.52.00 #6195410 FY23 and $7,850.00 001.54.5450.526.52.00).
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Strategic Guide:
strategic guide
All Other Mandatory and Discretionary Services
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Background:
Change Order 1 to Purchase Order 23-1485 is for the purchase of keyboards for the Thirty (30) Panasonic Toughbooks, 4-Year Protection Plans, Barcode Scanners and 3-Year Smart Battery Warranties, that was approved by the Board on 2/14/2023.
Original Purchase Order: $151,980.00
Change Order 1: $ 15,870.00
Revised Purchase Order Total: $167,850.00
The FY2022-23 Public Emergency Medical Transportation Program for Medicaid Managed Care (PEMT) funding includes $160,000.00 to replace existing computer equipment to facilitate the Telehealth program initiative. The Panasonic Toughbook computers are ruggedized and designed to work in extreme conditions. They will contain onboard cellular communications that will enable the paramedic to have communications outside of the rescue, and wherever there is a cellular signal including patient residences. Additionally, the Panasonic computers have barcode scanning that will allow for more accurate patient data collection.
The total purchase price is $167,850.00. $160,000.00 is from the FY2022-23 PEMT funding and the remaining $7,850.00 is from the Fire Rescue Operating Equipment budget.
This purchase is exempt from the County's competitive bidding requirements pursuant to Section 22.3-302(13) of the Alachua County Procurement Code, which permits the County to purchase Supplies or Services under Contract with cooperatives, including cooperatives that the County participates in accordance with Article 10, Section 22.10-201 (Cooperative Purchasing Authorized), providing the vendor extends the same terms and conditions of the Contract to the County; however, since the dollar amount of the purchase exceeds the purchasing authority of the Procurement Manager, this Purchase Order is being submitted for Board consideration and approval.