Agenda Item Name:
Title
Request Approval of Lease Agreement for Temporary Office Space for Extension Services and Corresponding Budget Amendment
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Presenter:
Gina Peebles, 352-538-8265
Description:
Request Approval of Lease Agreement for Temporary Office Space for Extension Services and Corresponding Budget Amendment
Recommended Action:
Recommended Action
Approve Lease Agreement for Temporary Office Space for Extension Services and Corresponding Budget Amendment, and authorize the Chair and Clerk to sign
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Prior Board Motions:
N/A
Fiscal Consideration:
Fiscal Consideration
For FY20, the budget amendment is needed to cover these unbudgeted expenses, using General Fund Reserves. The budget amendment includes the first month, last month and security deposit for the leased space, 2 additional months of leased space and the related IT/telephone/internet costs related to the relocation.
For FY21, there is General Fund budget for this leased space and most of the additional costs that will be incurred, which was included as a funded budget proposal.
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Background:
Alachua County has a Memorandum of Understanding with the University Of Florida Board Of Trustees, dated May 2, 2016, in which Alachua County has agreed to “[p]rovide office space, support personnel, equipment, supplies, utilities…for the County Extension office…” The County has been providing office space to IFAS at the County Fairgrounds property located at 2300 NE 39TH Avenue, Gainesville, FL. At this time, the County is anticipating donating the fairgrounds property to the US Army Reserve for an equipment concentration site. This will require IFAS to relocate its offices.
The current County plan is to construct new office space for IFAS at the new County Fairgrounds site located at 23100 West Newberry Road, Newberry, FL. Construction of this new office space is not expected to be completed until October, 2021. IFAS, in cooperation with County staff, has identified a location for interim offices located in the Fletcher’s Center West at 106 SW 140th Terrace, Suite 3, Jonesville, FL. IFAS and County staff have negotiated a proposed lease for the office space with the property owner, Fletcher’s Center, West, LLC.