Agenda Item Name:
Title
Purchase Order 2021-1029, to NetSync, in the amount of $76,892.51, for the purchase of SMARTnet Maintenance and Support, for the Information Services Department - More than $50K.
End
Presenter:
Kevin Smith, 338.7300/Larry Sapp, 374.5202
Description:
Purchase Order 2021-1029, to NetSync
Recommended Action:
Recommended Action
Approve the issuance of Purchase Order 2021-1029, to NetSync, in the amount of $76,892.51, for the purchase of SMARTnet Maintenance and Support, for the Information Services Department. Pricing per State of Utah Cooperative Contract #AR233, 43220000-WSCA-14-ACS.
End
Prior Board Motions:
N/A
Fiscal Consideration:
Fiscal Consideration
Funding currently exists in the Telecom Fund, account 504.16.1601.519.46.00. The cost of this item exceeds the exact amount budgeted specifically for this item, but the Department indicates that there is sufficient budget within the Fund to cover the additional cost.
End
Background:
ITS data network is comprised of approximately 164 - Cisco devices including: switches, routers, firewalls, wireless controllers and access points. These devices provide the transport for all data communication to the internet, constitutional offices, county servers and computers, as well as in and between the county offices. Cisco SMARTnet is technical support service that gives IT staff direct, anytime access to Cisco experts and online self-help resources required to resolve issues with most Cisco products. SmartNet also provides Cisco advanced hardware replacement options including 2-hour, 4-hour and next-business-day (NBD). SmartNet maintenance provides break/fix insurance, support for advanced software configuration and interoperability/upgrade questions.
Without SmartNet, replacing failed or faulty equipment may take an extended amount of time. The county would also lose access to Cisco experts that provide 24/7 advanced configuration and troubleshooting assistance that in the event of an outage may greatly decrease the time it takes to identify and mitigate an issue. Depending which piece of equipment fails, it could be a loss of service for a single building or for the entire county. It is cost prohibitive to purchase spare devices to keep on-site as an emergency replacement for all the different components that make up the network.
This purchase is exempt from the County's competitive bidding requirements pursuant to Section 22.3-302 (13) of the Alachua County Procurement Code, Procurement of Supplies or Services under Contract with cooperatives, including cooperatives that the County participates in accordance with Article 10, Section 22.10-201 (Cooperative Purchasing Authorized), providing the vendor extends the same terms and conditions of the Contract to the County; However, since the dollar amount of the purchase exceeds the purchasing authority of the Procurement Manager, this Purchase Order is being submitted for Board consideration and approval.