Agenda Item Name:
Title
Siemens Industry, Inc. Annual Heavy Equipment HVAC Basic Coverage
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Presenter:
Charlie R. Jackson
Description:
Agreement for Contractual Services between Alachua County and Siemens Industry, Inc. for Annual Heavy HVAC Basic Coverage and Repairs in Various County Buildings
Recommended Action:
Recommended Action
Approve the Agreement for Contractual Services between Alachua County and Siemens Industry, Inc. for Annual Heavy HVAC Basic Coverage and Repairs in Various County Buildings.
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Prior Board Motions:
N/A
Fiscal Consideration:
Fiscal Consideration
The Contract for the annual services is budgeted in 001.19.1912.519.46.80, 001.19.1912.529.46.80 and 001.19.1912.712.46.80 for a total of $315,713
This agreement is for services from October 1st, 2019 through September 30th, 2020. The contract also allows for repairs to be completed without additional procurement processes up to $275,000.
These additional funds will be split between 001.19.1912.519.46.00, 001.19.1912.529.46.00 and 001.19.1912.712.46.00 as needed throughout the year. This will bring the total "not to exceed" value of the contract to $590,713 annually.
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Background:
Alachua County issued an Invitation to Bid#20-18 for Annual Heavy Equipment HVAC Basic Coverage Services. Siemens Industry, Inc. was the lowest, responsive bidder.
This agreement was fashioned after a previous agreement we had with Johnson Controls, Inc. for similar services. During the bid process we addressed the expected increase to Government Minimum Wage as well as a requirement of the vendor to assist the County in formalizing a QA and QC program ensuring maintenance services are performed in a timely manner and to manufacturer’s specifications.
The General Facilities Department and Critical Facilities Department work together toward reducing the overall costs of our equipment. It is critical that we ensure that all preventive maintenance is performed, as specified, by certified mechanics. This contract assists in the management of critical HVAC equipment.