Agenda Item Name:
Title
Request Approval of Sponsorship for Toys for Tots Usage of the Alachua County Fairgrounds
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Presenter:
Gina Peebles, 352-538-8265
Description:
Request Approval of In-Kind Sponsorship for Toys for Tots Dec. 13-15, 2019
Recommended Action:
Recommended Action
Approve the Alachua County Toys for Tots in-kind sponsorship for use of the Alachua County Fairgrounds Dec. 13-15, 2019.
Make the legislative factual determination that waiving the rental fee and assisting with marketing the event through County allocated airtime on Channel 12 serves a social services public purpose.
Waive your policy (16-31) with regard to the requirement for the request three months in advance.
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Prior Board Motions:
Aug. 14, 2018 - Approved the Alachua County Toys for Tots sponsorship for use of the Alachua County Fairgrounds on Dec. 14-16, 2018.
Fiscal Consideration:
Fiscal Consideration
In-kind use of the Fairgrounds Exhibit Hall, a $1,350 value, and assist with marketing the event through County allocated airtime on Channel 12. The Alachua County Toys for Tots will still be required to pay for the Fire Marshal Fee and Damage deposit.
Deposit: $1,000.00
Fire Marshal Fee: $90.00
(Non-refundable)
Fund 128.41.4100.362.2000
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Background:
The Alachua County Board of County Commissioners has approved the use of the Fairgrounds by outside groups. Renters complete an application, negotiate any special arrangements needed, and execute the County's standard License Agreement. According to Policy 16-31, in order for a County Sponsorship, applicants must request sponsorship by the County in writing at least three (3) months prior to a scheduled event, which this particular group has missed that deadline. The request shall include the purpose of the use of the County facility, a brief description of the requesting organization's purpose and goals, and an analysis of how the event meets County government goals, purposes and responsibilit...
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