Agenda Item Name:
Title
Purchase Order 2020-2050, to Howard Technology Solutions, in the amount of $67,568.00, for the replacement of tables and electrical items at the Emergency Operations Center
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Presenter:
Hal Grieb 264-6510/Larry Sapp, 352.374.5202
Description:
Howard Technology Solutions, Purchase Order 2020-2050
Recommended Action:
Recommended Action
Approve the issuance of Purchase Order 2020-2050, to Howard Technology Solutions, in the amount of $67,568.00, for the replacement of tables and electrical items at the Emergency Operations Center in order to provide a social distancing work environment during activations. Pricing per FL CNT 43211500-WSCA-15-ACS.
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Prior Board Motions:
July 14, 2020 the Board approved the Federal funded Emergency Management Performance Grant COVID-19 Supplemental grant (EMPG-S) for $17,862.82. (#20-0529
Fiscal Consideration:
Fiscal Consideration
The funding for this purchase will come from the Emergency Management Performance Grant COVID-19 grant award in the amount of $17,862.82 (154.0060.525.52.00 #6200002), the required General Fund match of $17,862.82 (001.54.5430.525.52.00) and the Emergency Management General Fund $31,842.36 (001.54.5430.525.52.00). Savings in the General Fund are from the Emergency Management Operations Center audio/video upgrade project due to the use of Hazard Analysis grant funds (193.54.5430.525.52.00).
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Background:
The current EOC A/V and furniture arrangement does not allow recommended CDC pandemic related mitigation efforts such as the installation of sneeze guards or physical table separation to allow social distancing. This is due to the non-mobile furniture and permanent installation of EOC technologies to include: phone, electrical and A/V wiring. When enforcing social distancing, the current setup limits EOC staffing to 14 personnel from the normal 54 on the main floor. This is extremely limiting should we need to conduct EOC operations while under the need to enforce social distancing during incidents such as tropical weather where virtual operations are not be feasible widespread utility impacts. This purchase will procure furniture that is mobile, include protective screens and provide the installation of technology to allow all currently installed phones, internet and A/V components to be easily reconfigured to preset furniture layouts. This upgrade will allow the EOC floor to be configured in to 4 completely different layouts and allow approximately 30 staff to work on the main floor within the CDC recommended six feet of social distances.
This purchase is exempt from the County's competitive bidding requirements pursuant to Section 22.3-302 (12) Procurement of Supplies or Services under Contract with federal, state, or municipal governments or any other governmental agency or political subdivision provided the vendor extends the same terms and conditions of the Contract to the County. However, since the dollar amount of the purchase exceeds the purchasing authority of the Procurement Manager, this Purchase Order is being submitted for Board consideration and approval.