Agenda Item Name:
Title
Termination of the Agreement between the State of Florida Agency For Persons with Disabilities
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Presenter:
Harold Theus, Chief 352-384-3101
Description:
Request to terminate the lease agreement #4485-001 between the State of Florida Agency For Persons with Disabilities, the sublessor, and Alachua County, Florida, the sublessee for the Phox and Tulip buildings and parcel located in Gainesville, Florida.
Recommended Action:
Recommended Action
Staff recommends that the Chair approve and sign the letter requesting to terminate the lease agreement
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Prior Board Motions:
N/A
Fiscal Consideration:
Fiscal Consideration
This will terminate the agreement and therefore end the $300.00 Administration Fee. This money is already budgeted and will be used to pay the $300.00 Administration Fee for the Gardenia lease.
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Background:
In August 2018, Fire Rescue approached staff at Tacachale about the possibility of sub-leasing a property that could be converted to a station. Tacachale was enthusiastic about the partnership and offered one property (Phlox) that was of sufficient size to accommodate multiple ambulances plus additional office space. During a walkthrough of the Phlox property, staff offered the adjacent property (Tulip) as an alternative site and later agreed to allow Alachua County to sub-lease both properties. The parties agreed to terms and entered the sub-lease agreement.
Fire Rescue received an engineering report that stated that renovations to Phlox and Tulip would not be feasible due to the construction type and cost to bring the buildings to current building codes.
Fire Rescue shared the report with Tacachale staff who have agreed to amend the sub-lease agreement for both Phlox and Tulip and transition the terms to the Gardenia Building.
Contract #4485-001 is the agreement for Phlox and Tulip which were to be our permanent location after renovation. The building renovations would be too extensive to bring to code so these buildings will not be used at all. When we asked if we could amend contract #4485-001 to remove Phlox and Tulip and replace with Gardenia, we were told no. We have to terminate contract# 4485-001 and amend the Gardenia contract #4485-002 to reflect permanent location.
We have never occupied either building so the Department of Environmental Protection (DEP), who we are leasing the property from said they will waive the 6-month notice for termination requirement and the $300.00 administrative fees.
Contract Lease# 4485-002 is specific to the Gardenia house and is currently listed as temporary. DEP is requesting that we amend this lease agreement to reflect that it will be permanent. This amendment for the Gardenia lease (contract #4485-002) was approved by the board in the July 14th meeting. This request (contract #4485-001) is to terminate the lease for Phox and Tulip as they will no longer be used by Fire Rescue.
DEP is requesting that the request for termination of contract# 4485-001 be completed prior to amending contract #4485-02.