Agenda Item Name:
Title
Florida Department of Environmental Protection (FDEP) FY21 Household Hazardous Waste Co- op Collection contract for Grant No. HW101
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Presenter:
Gus Olmos, 548-1282
Description:
Board approval is requested for the annual Household Hazardous Waste Co-op Collection contract for Grant No. HW101 between Alachua County and Florida Department of Environmental Protection (FDEP).
Recommended Action:
Recommended Action
Approve the contract between FDEP and Alachua County for the Household Hazardous Waste Co-op Collection Program and approve an inter-fund loan of $180,000.
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Prior Board Motions:
September 10, 2019 - BoCC approval of FY20 Co-op Collection contract Grant with the Florida Department of Environmental Protection.
Fiscal Consideration:
Fiscal Consideration
Total anticipated cost (and reimbursement amount) is $180,000. An inter-fund loan in the amount of $180,000 is requested in order to conduct these Hazardous Waste Collection events. FDEP and the eight neighboring counties will reimburse Alachua County upon completion of the events. The inter-fund loan will be repaid to the Alachua County Hazardous Waste Fund no later than September 30, 2021. Each individual County event is budgeted in Fund 236.55.55XX.537.31.00, 48.00, 52.00 and 64.00.
The FY21 budget includes $176,836 for this program, consistent with the FY20 Adopted and Amended budgets. The contract operates on the state fiscal year schedule instead of the County, which uses the federal fiscal year schedule. There is adequate budget for this activity and plenty of time to change the budget if the full $180,000 is needed.
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Background:
Over the past 25 years, Alachua County has acted as a Host County for annual FDEP Cooperative Household Hazardous Waste Collection Events in several neighboring counties. Since fiscal year 2009, FDEP has contracted with the Alachua County Environmental Protection Department to conduct collection events in Eight (8) neighboring counties (Lafayette, Gilchrist, Columbia, Dixie, Baker, Union, Nassau and Bradford). A related inter-local agreement with each neighboring county required by FDEP was approved by the county manager on September 24, 2008; the inter-local agreements are effective from September 24, 2008 until FDEP discontinues the appropriation of funding, or terminated by the consent of either the host or neighboring county as provided by the inter-local agreements. A new Inter-local Agreement exclusively between Alachua County and Nassau County was executed on January 20, 2016.
The FDEP agreements are cost reimbursable and a maximum reimbursement from FDEP to Alachua County is $154,000 ($74,000 for collection costs plus $80,000 for acting as a local government host in planning and conducting hazardous waste collection events in the neighboring counties). Labor and disposal costs for the collection events are initially covered by Alachua County. Upon completion of each event, all costs are reimbursed by FDEP and the neighboring counties. The inter-local agreements require these counties to reimburse Alachua County for all expenses incurred that are not paid by FDEP (estimated at $26,000). Total anticipated cost (and reimbursement amount) is $180,000. An inter-fund loan in the amount of $180,000 is requested in order to conduct these Hazardous Waste Collection events. FDEP and the eight neighboring counties will reimburse Alachua County upon completion of the events. The inter-fund loan will be repaid to the Alachua County Hazardous Waste Fund no later than September 30, 2021.