Agenda Item Name:
Title
“FOR INFORMATION ONLY”, for inclusion into the Board’s minutes, Emergency Change Order 1 to Purchase Order 2020-00001668, to Joyner Construction Partners, LLC, in the amount of $8,646.62, to accommodate the sheet-flow of stormwater from other areas immediately adjacent to the building at the temporary Hague Fire Rescue Station. The revised Purchase Order is $124,959.62.
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Presenter:
Ramon D, Gavarrete, P.E., County Engineer 352.548.1214/Larry Sapp, 352.337.6269
Description:
Joyner Construction Partners, LLC Emergency Change Order to Purchase Order 2020-00001668
Recommended Action:
Recommended Action
Accept this report of the emergency purchase and include the signed copy of the emergency purchase order in the Board’s minutes.
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Prior Board Motions:
April 28, 2020, Board accepted the Emergency Report and signed the Emergency Purchase Order 2020-00001668.
February 21, 2017, Board authorized staff to perform due diligence to identify potential sites to purchase property in Millhopper and Hague Fire Stations.
November 28, 2017, Board authorized staff to begin the facility equipment and staffing preparations to open the Hague Fire Station by February 2019 and authorize staff to order all fire apparatuses for Millhopper and Hague Fire Stations.
Fiscal Consideration:
Fiscal Consideration
There is sufficient budget in project 9185401 and account 340.54.5480.522.62.00 for change order for sheet-flow of stormwater.
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Background:
This work is necessary in order to accommodate the sheet-flow of stormwater from other areas immediately adjacent to the building. The grading became necessary once plans were modified to accommodate cost.
Doing the work with in-house forces is not currently an options since overtime usage for Road & Bridge is limited to emergencies and callouts.
In February of 2017, the BoCC approved identifying potential sites to purchase property for Millhopper and Hague Fire Stations. In November of 2017, the BoCC approved staff to begin purchase of facility equipment and staffing for the Hague Fire Station. Several sites were studied and it was determined that the Phoenix Commercial Park was the most suitable location. Land was purchased in July of 2019. February 2020, temporary station was set up with movement of modular building to site. The last item necessary to lower the ISO rating and protect the fire engine apparatus which is currently parked outside the building unprotected for weather and/or vandalism is to house the engine in an enclosed bay. This purchase order allows for this to happen in an expedited manner.
Original Purchase Order: $116,313.00
Change Order 1: $ 8,646.62
Revised Purchase Order $124,959.62
This emergency purchase is exempt from the County's competitive bidding requirements pursuant to Section 22.3-302(16) of the Alachua County Procurement Code. Pursuant to section 22.2-203(3) of the procurement code, bid awards, purchase orders or change orders that exceed $50,000 shall be placed before the Board of County Commissioners for approval. The Emergency Procurement Procedure states that purchases over $50,000 shall be presented to the Board of County Commissioners on a “For Information Only” basis, at the next scheduled meeting immediately following the purchase.