Agenda Item Name:
Title
Solid Waste Collection Agreement Update
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Presenter:
Gus Olmos, 352.548.1282
Description:
Update the Board on the available options for an exclusive residential and commercial solid waste collection franchise in Alachua County.
Recommended Action:
Recommended Action
Receive presentation and provide direction to staff.
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Prior Board Motions:
March 12, 2020 -
1. Authorize staff to have discussions with WCA Waste Corporation regarding potential extension scenarios under current agreement.
2. Ask that staff begin to provide financial analysis back to the Board of what those different scenarios may look like.
3. Notify commercial waste hauler of displacement hearing. Notification will follow the State Statutory process.
4. Within 60 days staff bring back analysis of the Palm Beach County Solid Waste Authority 2018 Invitation to Bid for Solid Waste and Recycling Collection Services.
5. Evaluate In-House Solid Waste and Recycling Collection Services.
August 25, 2020 - Authorize staff to notify commercial haulers of the Boards decision to displace the existing solid waste commercial haulers.
September 22, 2020 -
1. Reject the WCA 5-year and request a 3-year renewal option.
2. Continue to work with the City of Gainesville on a potential joint Proposal Request and bring back an update to the Board in December.
3. Provide an update at the September 30, 2020 Joint City and County Meeting.
Fiscal Consideration:
Fiscal Consideration
Fiscal considerations will vary depending on the direction from the Board. Currently funding through MSBU Fund 148. The direction being considered would affect FY22 and beyond.
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Background:
Alachua County currently has an agreement with WCA Waste Corporation for the collection of residential solid waste in the unincorporated part of Alachua County. The agreement has been in place since 2008 and it is set to expire on October 1, 2021. As amended on April 14, 2020 the agreement has a not to exceed amount of $3,826.98.31, plus additional service charges and the compensation adjustment related to the Contractor’s increase associated with the County Minimum Wage Ordinance. This value is based on the number of residential units (23,880) as determined in the 2019 non-ad Valorem Assessment Roll. Under the terms of the agreement Alachua County has the option to extend services for an additional term not to exceed 5 years. The solid waste and recyclables materials collected under this agreement are transported to the Leveda Brown Environmental Park and Transfer Station.
Commercial solid waste collection is performed by four franchised hauler in the unincorporated part of the County: WCA Waste Corporation, Waste Pro of Florida, Republic Services and Florida Express Environmental LLC. Commercial franchises are valid for one year. Current agreements are set to expire on October 1, 2021. Additionally, the County has Disposal Agreements with the commercial haulers to ensure that the commercial solid waste collected as part of the agreements is transported to the Leveda Brown Environmental Park and Transfer Station.
On August 25, 2020 the BoCC directed staff to send a letter to the four franchised commercial haulers to notify them of the County’s intent to initiate the displacement process. In order to displace commercial haulers, the County must comply with the requirements of F.S. 403.70605(3) - Displacement of Private Waste Companies. Requirements include holding a least one Public Hearing to receive input; notifying the haulers at least 45 days in advance from the hearing; initiate measures to provide displaced services within 1 year of final displacement hearing; and provide 3 years notice to displaced companies or as an alternative pay an amount equal to the companies preceding 15 months gross receipts. The displacement process will be completed in 2023.
On September 22, 2020 staff updated the Board on the Palm Beach County solid waste procurement process, evaluation of In-House Solid Waste and Recycling Collection Services and status of discussions with WCA Waste Corporation regarding potential extension scenarios under the existing agreement. Staff was not in support of the In-House Collection alternative and presented the WCA cost proposals for a 5-year and a 2-year renewal options. The Board adopted a motion to reject the 5-year alternative and requested a 3-year renewal option. Additionally, The Board instructed staff to continue to work with the City of Gainesville staff on a potential joint proposal request. At September 30, 2020 Joint County and City Meeting both commissioners reiterated their desire to work together on a joint proposal request.
The purpose of this presentation to update the Board on the status of the joint proposal request with the City of Gainesville and other available options to achieve the objectives of the Board.