Agenda Item Name:
Title
"FOR INFORMATION ONLY", for inclusion into the Board's minutes, Signed Emergency Certification Form and Purchase Order 2021-1531, to James D Hinson Electrical Contracting Company Inc., in the amount of $52,826.20, for reconstruction of a traffic control signal due to a car crash for Public Works.
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Presenter:
Ramon D, Gavarrete, 352.548.1214/Larry Sapp, 352.374.5202
Description:
James D Hinson Electrical Contracting Company Inc., Emergency Purchase Order 2021-1531
Recommended Action:
Recommended Action
Accept this report of the emergency purchase and include the signed Emergency Certification Form and a copy of the emergency purchase order in the Board's minutes.
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Prior Board Motions:
N/A
Fiscal Consideration:
Fiscal Consideration
There is sufficient budget in account 149.79.7910.541.46.00, Gas Tax Uses Fund.
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Background:
On December 3, 2020, a car crash occurred in which the structure to a traffic control signal was damaged. Temporary measures were completed to shore up the structure while an engineering evaluation to the remaining structure was completed. Evaluation has been completed and materials and equipment have been identified for the permanent repairs. A quote has been obtained from the vendor who completed construction on the structure in the summer of 2020, in order to save costs and expedite the signal's reconstruction. There is a 6 to 8 weeks lead time for the signal concrete pole.
This emergency purchase is exempt from the County's competitive bidding requirements pursuant to Section 22.3-302(16) of the Alachua County Procurement Code. Pursuant to section 22.2-203(3) of the procurement code, bid awards, purchase orders or change orders that exceed $50,000 shall be placed before the Board of County Commissioners for approval. The Emergency Procurement Procedure states that purchases over $50,000 shall be presented to the Board of County Commissioners on a "For Information Only" basis, at the n...
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