Agenda Item Name:
Title
Change Order 1 to Purchase Order 22-194, to Wex Bank, in the amount of $68,000.00, for additional fuel purchases, for the Fire Rescue Department.
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Presenter:
Harold Theus, Chief 384-3130/Larry Sapp, 374-5020
Description:
Wex Bank, Change Order 1 to Purchase Order 22-194
Recommended Action:
Recommended Action
Change Order 1 to Purchase Order 22-194, to Wex Bank, in the amount of $68,000.00, for additional fuel purchases, for the Fire Rescue Department. The revised Purchase Order Total is $150,000.00. Prices, terms and conditions are per FL-ACS No. 78181701-21-NASPO-ACS.
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Prior Board Motions:
September 28, 2021, Board approved the FY2022 Annual Blanket Purchase Orders over $50K.
Fiscal Consideration:
Fiscal Consideration
The FY22 Adopted budget includes $150,000.00 ($75,000.00 in 001.54.5450.526.52.23 and $75,000 in 011.54.5480.522.52.23) for non-Fleet fuel purchases using the WEX account. The current purchase order total is $82,000.00 ($62,500 in 001.54.5450.526.52.23 and $19,500 in 011.54.5480.522.52.23). A change order to increase the purchase order total to $150,000.00 is necessary for FY22 to cover the anticipated fuel price increases. The change order would add $68,000.00 to purchase order2022-194 ($12,500 to 001.54.5450.526.52.23 and $55,500 to 011.54.5480.522.52.23).
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Strategic Guide:
All Other Mandatory and Discretionary Services
Background:
FY22 Fire Rescue Adopted Operating budget includes $150,000.00 for non-Fleet fuel purchases. A Purchase Order 2022-194 was issued to WEX, the vendor used for non-Fleet fuel purchases, in the amount of $82,000.00. A change order to increase the purchase order balance to the entire budget of $150,000.00 is necessary to cover the anticipated fuel charges for FY22. Since the purchase order exceeds $50,000.00, it requires Board approval.
It is unknown how much higher fuel rates may go. Staff is currently monitoring the expenditures closely. Any budget issues will be brought back to the Board at a future meeting.
Original Purchase Order: $ 82,000.00
Purchase Order 1: $ 68,000.00
Revised Purchase Order Total: $150,000.00
This purchase is exempt from the County's competitive bidding requirements pursuant to Section 22.3-302(12) of the Alachua County Procurement Code, Procurement of Supplies or Services under Contract with federal, state, or municipal governments or any other governmental agency or political subdivision provided the vendor extends the same terms and conditions of the Contract to the County. However, since the dollar amount of the purchase exceeds the purchasing authority of the Procurement Manager, this Purchase Order is being submitted for Board consideration and approval.