Agenda Item Name:
Title
Special Pay to W.W. Gay Mechanical Contractor, Inc.
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Presenter:
Gina Peebles 352-538-8265/Larry Sapp, 352.374.5202
Description:
Request for Special Pay to W.W. Gay Mechanical Contractor, Inc. for leak detection and repair at Jonesville Tennis Center
Recommended Action:
Recommended Action
In accordance with the Alachua County Purchasing Manual and F&A’s Department Processing Handbook, Board approval is requested for payment of $3,920.00 to W.W. Gay Mechanical Contractor, Inc., invoice # 984005802.
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Prior Board Motions:
N/A
Fiscal Consideration:
Fiscal Consideration
There are sufficient funds in the Parks budget to cover this expense. Funding source for payment is 001.41.4100.572.46.00 (25%) and 008.41.4100.572.46.00 (75%)End End
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Background:
Fiscal Consideration
During Late November, Parks & Open Spaces was advised by the operator at the Jonesville Tennis Center located at Jonesville Park that there was an unidentifiable leak in the system. This leak resulted in the need to turn off the water for the tennis facility, including the building, until the leak could be found and repaired. Staff and a County contracted plumber could not locate the leak. The contracted plumber’s usual sub-contractor was unavailable for several weeks. Because of the urgency of the needed repair, W.W. Gay Mechanical Contractor, Inc. was directly contract and could respond in a matter of days. W.W. Gay Mechanical Contractor, Inc. found and repaired the leak.
Staff were able to get on the schedule for the investigation/repair. However, the cost proposal could not be defined until the investigation was started. Staff proceeded with a not to exceed number which is what was used to authorize the work. This amounts to special pay request and due to amount, requires Board approval of the item for payment.