Agenda Item Name:
title
Award and Contract for BID 23-214R (Rebid) Annual Right of Way Mowing for County Roads, to Allen Jones Landscaping, LLC, not to exceed (NTE) $309,882.20 annually, for cutting and edging of grass/vegetation, litter pick-up and clean-up of cut grass/vegetation from right-of-way for Public Works.
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Presenter:
Ramon D, Gavarrete, 352.548.1214/Darryl R. Kight, 352.374.5202
Description:
Solicitation Award and Contract for BID 23-214R Annual Right of Way Mowing for County Roads.
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Recommended Action:
recommended action
Approve the Solicitation Award and Contract for BID 23-214R Annual Right of Way Mowing for County Roads, to Allen Jones Landscaping, LLC, not to exceed (NTE) $309,882.20 annually, for cutting and edging of grass/vegetation, litter pick-up and clean-up of cut grass/vegetation from right-of-way for Public Works.
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Prior Board Motions:
recommended action
April 25, 2017, Board approved awarding of Bid 17-214 to Southern Lawn Care Mid Florida, Inc. with two (2) additional two (2) year periods.
October 9, 2018, Board approved Annual Blanket Purchase Orders 2019-00000795 in the amount of $80,000.00 for Right of Way Mowing.
March 12, 2019, Board approved awarding of Bid 19-214 for annual Right-of-way mowing to Green Maintenance and Cleaning, Inc.
September 24, 2019, Board approved the first amendment to the right of way mowing contract with Green Maintenance Cleaning, Inc. The County elected to exercise its first option to renew the Term of the Agreement for one year period commencing October 1, 2019, and continuing through September 30, 2020, and added additional service areas to the Scope of Work.
September 22, 2020, Board approved the second amendment to the right of way mowing contract with Green Maintenance Cleaning, Inc. The County elected to exercise its second option to renew the Term of the Agreement for one year period commencing October1, 2020 and continuing through September 30, 2021, and also added additional service areas and cycles to the scope of Work. Item #20-0807.
June 24, 2021, Board approved the third amendment to the right of way mowing contract with Green Maintenance Cleaning, Inc. The County elected to exercise its third and final option to renew the term of the Agreement for a 1-year period commencing October 1, 2021, through September 30, 2022, to amend the Alachua County Minimum Wage as mandated by Alachua County Wage Ordinance and to amend the Agreement to add a clause which acknowledges the employment eligibility requirements via the U.S Department of Homeland Security E-Verify System.
December 14, 2021, Board approved the fourth amendment to the right of way mowing contract with Green Maintenance Cleaning, Inc. Agenda Item 21-1081.
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Fiscal Consideration:
fiscal consideration
There are sufficient funds in account 149.79.7900.541.46.00 for this contract for Fiscal Year 2023 (FY23) not to exceed $154,941.10.
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Strategic Guide:
strategic guide
Infrastructure
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Background:
Starting in Fiscal Year 2016 (FY16), the County began contracting mowing services in the Central District to maintain a higher level of service for citizens in the urban cluster, primarily on curb and gutter roads with high use sidewalks. Bid 17-214 was a continuation of these services. The quality of the workmanship and responsiveness with the contractor began to slip, complaints from citizens increased, and their services were terminated in the fall of 2018, Fiscal Year 2019 (FY19).
BID 23-214R Annual Right of Way Mowing for County Roads advertised on December 28, 2022. The deadline for receipt of BID 23-214R Annual Right of Way Mowing for County Roads was February 8, 2023; five (5) vendors responded. Four (4) vendors were disqualified due to incomplete submittal response.