Agenda Item Name:
Title
Award/Contract - RFP 19-921 Phifer Addition Tract Hunting Agreement
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Presenter:
Charlie Houder, 264.6803/ Larry Sapp, 374.5202
Description:
Ranking, award and contract for 19-921 Phifer Addition Tract Hunting Agreement.
Recommended Action:
Recommended Action
Approve the ranking for RFP 19-921 Phifer Addition Tract Hunting Agreement as follows:
1. Michael Magee/Steven Ward (Awarded)
2. Winfield Scott/Donald Schenck (Ranked 2nd)
3. William L. Polk/James A. Burry (Ranked 3rd)
Approve the solicitation award and contract for RFP 19-921 Phifer Addition Tract Hunting Agreement, to Michael Magee/Steven Ward.
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Prior Board Motions:
January 22, 2013, Item 15; Hunting Business Plan for Alachua County Forever Preserves. The Board moved to approve the Alachua County Forever Hunting Business Plan and adopt its associated principles, policies and directives to guide recreational hunting on Alachua County Forever Preserves excluding Little Orange Creek and Prairie Creek and direct staff to bring back a recommendation on how to create a local preference program for either public hunting or licensed hunting.
August 13, 2013, Item 45; Process to Solicit for Multi-year Hunting Agreements on Certain Alachua County Forever Preserves. The Board moved to approve the Alachua County Forever Hunting Request for proposals Process that will solicit Multi-year Hunting Agreements on certain County Preserves.
Fiscal Consideration:
Fiscal Consideration
Caretaking, maintenance and security services are being provided to the County at no cost. Entering into this agreement will save the County the cost of certain caretaking services that will be performed by the hunter/caretakers.
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Background:
The Board of County Commissioners approved the Hunting Business Plan on January 22, 2013. One of the strategies was to continue the practice of allowing private entities to hunt on certain Alachua County Forever Preserves in exchange for a suite of property caretaking services that help offset the cost of managing preserves. These services include, site security, feral hog control, mowing, and road, fence and gate maintenance and repairs. The plan calls for the County to competitively bid these opportunities. On August 13, 2013 the Board of County Commissioners approved the competitive process by which the County solicits and evaluates multi-year hunting agreements on certain Alachua County Forever Preserves.
On September 10, 2014 Alachua County entered into a five year license agreement allowing limited hunting in exchange for caretaking, maintenance and security services on the Phifer Flatwoods Preserve, Phifer Addition tract. This license agreement expired on September 14, 2019.
Staff solicited bids for a second hunter/caretaker agreement on Phifer Flatwoods through RFP 19-921 Phifer Addition Tract Hunting Agreement for Contractual Services advertised on May 31, 2019 and June 5, 2019. The deadline for receipt of RFP 19-921 Phifer Addition Tract Hunting Agreement was June 26, 2019; three (3) vendors responded. These bids were ranked by the ranking committee at the July 25, 2019 public meeting. Michael Magee and Steven Ward received the highest score at this meeting and the ranking committee moved to recommend them for the hunter/caretaker license agreement. Magee and Ward won the bid for the first agreement in 2014, and consistently provided high quality service to Alachua County on the Phifer Additions Tract.
This agreement continues a history of successful, cost-saving partnerships with local hunters to take care of County Preserves.