Agenda Item Name:
Title
Award/Contract - RFP 19-922 Newnans Lake Cypress Preserve Hunting Agreement
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Presenter:
Charlie Houder, 264.6803/Larry Sapp, 374.5202
Description:
Ranking, award and contract for 19-922 Newnans Lake Cypress Preserve Hunting Agreement.
Recommended Action:
Recommended Action
Approve the ranking, award and contract for RFP 19-922 Newnans Lake Cypress Preserve Hunting Agreement to Charles Lesch.
1. Charles Lesch
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Prior Board Motions:
January 22, 2013, Item 15; Hunting Business Plan for Alachua County Forever Preserves. The Board moved to approve the Alachua County Forever Hunting Business Plan and adopt its associated principles, policies and directives to guide recreational hunting on Alachua County Forever Preserves excluding Little Orange Creek and Prairie Creek and direct staff to bring back a recommendation on how to create a local preference program for either public hunting or licensed hunting.
August 13, 2013, Item 45; Process to Solicit for Multi-year Hunting Agreements on Certain Alachua County Forever Preserves. The Board moved to approve the Alachua County Forever Hunting Request for proposals Process that will solicit Multi-year Hunting Agreements on certain County Preserves.
Fiscal Consideration:
Fiscal Consideration
N/A
Caretaking, maintenance and security services are being provided to the County at no cost. Entering into this agreement will save the County the cost of certain caretaking services that will be performed by the hunter/caretaker.
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Background:
The Board of County Commissioners approved the Hunting Business Plan on January 22, 2013. One of the strategies was to continue the practice of allowing private entities to hunt on certain Alachua County Forever Preserves in exchange for a suite of property caretaking services that help offset the cost of managing preserves. These services include, site security, feral hog control, mowing, and road, fence and gate maintenance and repairs. The plan calls for the County to competitively bid these opportunities. On August 13, 2013 the Board of County Commissioners approved the competitive process by which the County solicits and evaluates multi-year hunting agreements on certain Alachua County Forever Preserves.
On February 27, 2014 Alachua County entered into a five year license agreement with Mr. Charles Lesch allowing for limited recreational hunting on Newnans Lake Cypress Preserve in exchange for caretaking, maintenance and security services on the Preserve. The current license agreement expired on February 27th, 2019.
Staff solicited bids for a hunter/caretaker agreement on Newnans Lake Cypress Preserve through RFP 19-922 Newnans Lake Cypress Preserve Hunting Agreement for Contractual Services advertised on May 31 and June 5, 2019. The deadline for receipt of RFP 19-922 Newnans Lake Cypress Preserve Hunting Agreement was June 26, 2019; one (1) vendor responded. The bid was ranked by the ranking committee at the August 20, 2019 public meeting. The ranking committee reviewed Charles Lesch’s submittal and found him to be a responsible and responsive bidder that met the specifications, and moved to recommend him for the hunter/caretaker license agreement. Mr. Lesch won the bid for the first agreement in 2014, and consistently provided high quality service to Alachua County on the Newnans Lake Cypress Preserve Tract.
This agreement continues a history of successful, cost-saving partnerships with local hunters to take care of County Preserves.