Agenda Item Name:
Title
Purchase Order 2020-00001442 and Budget Amendment, to SHI International Corp., for the purchase of Disaster Recovery Software and Hardware Infrastructure for the County Network - More than $50K
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Presenter:
Kevin Smith, 374.5242/Larry Sapp, 374.5202
Description:
SHI International Corp. Purchase Order 2020-00001442.
Recommended Action:
Recommended Action
Approve the Budget Amendment and the issuance of Purchase Order 2020-00001442, to SHI International Corp., in the amount of $183,000.30, for the purchase of Disaster Recovery Software and Hardware Infrastructure for the County Network. Pricing per NASPO MNNVP-134.
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Prior Board Motions:
N/A
Fiscal Consideration:
Fiscal Consideration
Budget will be available upon approval of the Budget Amendment, account 001.16.1620.519.64.00, General Fund.
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Background:
This purchase is for the replacement of the disaster recovery software and hardware infrastructure for the Alachua County BOCC networks. The upgrade involves migration to a new software and hardware platform that will enable the County to consolidate and expand our ability to perform adequate data backups and restoration, protecting the integrity of data saved in county network systems.
ITS will begin several projects over the coming months. In order to begin purchasing equipment and software associated with the disaster recovery replacement project as well as other projects, it is necessary to reallocate funding to the appropriate line items. As the budget amendment is moving funds greater than $50,000 between account categories, fiscal policy requires Board approval for this transaction.
This purchase is exempt from the County's competitive bidding requirements pursuant to Section 22.11(15) of the Alachua County Purchasing Code, which permits the County to purchase supplies, materials, equipment and services under contract with federal, state, or municipal governments or any other governmental agency or political subdivision providing the vendor extends the same terms and conditions of the contract to the county, based on the determination by the Procurement Manager of such purchases off these contracts being in the best interest of the county. However, since the dollar amount of the purchase exceeds the purchasing authority of the Procurement Manager, this Purchase Order is being submitted for Board consideration and approval.