Agenda Item Name:
Title
Amendment to Annual Right of Way Mowing Bid 19-214
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Presenter:
Ramon Gavarrete 352.374.5245
Description:
Request approval of second amendment to right of way mowing contract with Green Maintenance and Cleaning, Inc.
Recommended Action:
Recommended Action
Approve second amendment to right of way mowing contract with Green Maintenance and Cleaning, Inc.
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Prior Board Motions:
April, 25, 2017-BoCC approved awarding of Bid 17-214 to Southern Lawn Care Mid Florida, Inc. with two (2) additional two (2) year periods.
October 9, 2018-BoCC approved Annual Blanket Purchase Orders 2019-00000795 in the amount of $80,000.00 for Right of Way Mowing.
March 12, 2019-BoCC approved awarding of Bid 19-214 for annual Right-of-way mowing to Green Maintenance and Cleaning, Inc.
September 24, 2019 -BoCC approved first amendment to the right of way mowing contract with Green Maintenance Cleaning, Inc. The County elected to exercise its first option to renew the Term of the Agreement for one year period commencing October 1, 2019 and continuing through September 30, 2020, and also add additional service areas to the Scope of Work.
Fiscal Consideration:
Fiscal Consideration
There is sufficient budget in account 149.79.7900.541.46.00 to cover additional (4) mows for FY20 at $39,749.32 and increase in right of way for (1) mow at $2,963.70. Total annual increase in costs $96,059.62 is budgeted in the proposed FY21 budget.
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Background:
Starting in FY16, the County began contracting mowing services in the Central District to maintain a higher level of service for citizens in the urban cluster, primarily on curb and gutter roads with high use sidewalks. Bid 17-214 was a continuation of these services. The quality of the workmanship and responsiveness with the contractor began to slip, complaints from citizens increased, and their services were terminated in the fall of 2018.
FY19, Bid 19-214 Annual Right-of-Way Mowing was advertised on January 16, 2019 and January 23, 2019. The deadline for receipt of Bid 19-214 Annual Right-of-Way Mowing was February 6, 2019; four (4) vendors responded.
On March 12, 2019 the County entered into an agreement for Right of Way mowing with Green Maintenance Cleaning, Inc which included the option of renewing the agreement for three (3) additional one (1) year terms.
On September 24, 2019 the County approved the first amendment to the agreement which extended the term through September 30, 2020 and added the right of way for SW 8th Ave. from SW 122nd St to SW 143rd St and two county owned properties: at 10404 SW 24th Ave and SW 8th Ave and SW 143rd St.
The second amendment increases the number of mows annually from 15 to 19 and adds three road right of ways: NW 43rd St. from NW 13th St to NW 53rd Ave, SW 75th St from Newberry Rd. to Archer Rd. and SW 43rd St from East University Ave to Hawthorne Rd.