File #: 21-0795    Version: 1
Type: Consent Item Status: Agenda Ready
File created: 8/18/2021 In control: Board of County Commissioners
On agenda: 9/28/2021 Final action:
Title: Award: Contract #12071 and BID 22-8 Annual Elevator Services to Oracle Elevator to Holdco, Inc. in an amount not to exceed (NTE) $84,835.00 for the Facilities Management Department
Attachments: 1. Contractual Services Agreement 12071 - Oracle Elevator Holdco, Inc. - Annual Elevator Services.ATF by CAO.pdf, 2. PAD 22-8 Annual Elevator Services Signed.pdf, 3. BR 22-8 Annual Elevator Services.pdf, 4. BID 22-8 Annual Elevator Services.pdf, 5. BT 22-8 Annual Elevator Services.pdf, 6. DemandStar Recap 22-8.pdf, 7. DR 22-8 Annual Elevator Services.pdf, 8. SIS 22-8 Annual Elevator Services.pdf, 9. Supplier-Mowrey Elevator Company of Florida, Inc R.pdf, 10. Supplier-Oracle Elevator Holdco Inc.PDF, 11. Supplier-TK Elevator.PDF
Related files: 21-0089, 19-0316, 22-0331
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Agenda Item Name:

Title

Award: Contract #12071 and BID 22-8 Annual Elevator Services to Oracle Elevator  to Holdco, Inc. in an amount not to exceed (NTE) $84,835.00 for the Facilities Management Department

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Presenter:

Mr. Jackson 352.374.5229, Mr. Sapp 352.374.5202

 

Description:

Award BID 22-8 Annual Elevator Services and this Contract.

 

Recommended Action:

Recommended Action

Approve the solicitation award and contract for BID 22-8 Annual Elevator Services to Oracle Elevator Holdco, Inc. in an amount not to exceed (NTE) $84,835.00, as the lowest responsible and responsive bidder meeting specifications, and authorize the Chair to execute these actions.

End

 

Prior Board Motions:

N/A

 

Fiscal Consideration:

Fiscal Consideration

The Contract for the annual elevator services is budgeted in repairs and maintenance (001.19.1912.519.46.80, 001.19.1912.529.46.80, 001.19.1912.712.46.80) for a total of $84,835.00.

End

 

Background:

In 2019, Alachua County procured our annual elevator maintenance agreement with Otis Elevator Company. This procurement was achieved by processing an addendum with the State of Florida’s Department of Management Services (DMS) contract No. 14/15-049. This addendum to DMS-14/15-049 REBID was via the authority granted by ACS Agreement no. 7101506-ACS and section 22.11(15) of the Alachua county Purchasing Code.  This addendum was effective October 1, 2020 through December 31, 2020 with five (5) additional one-year terms contingent upon the renewal by the State.  In 2021, Alachua County processed bid number 22-8 for Annual Elevator Maintenance Services and Oracle Elevator Company was the lowest and most responsive bidder.

 

The period of this agreement is from October 1, 2021 through September 30, 2022 with the option to renew for two (2) additional two (2) year periods. Staff is recommending to the Board of County Commissioners to award the Annual Elevator Maintenance Bid and Contract to Oracle Elevator Company.