Agenda Item Name:
Title
Award/PO for BID 22-301 Purchase and Installation of a Manufactured Home for Cuscowilla, to Prestige Homes, in the amount of $108,366.00, for the Cuscowilla via the Facilities Management Department.
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Presenter:
Gina Peebles, 352.538.8265/Larry Sapp, 352.374.5202
Description:
Solicitation Award and Purchase Order 2022-903 for BID 22-301 Purchase and Installation of a Manufactured Home for Cuscowilla; budget amendment to move to capital.
Recommended Action:
Recommended Action
Award the solicitation and approve the issuance of Purchase Order 2022-903 for BID 22-301 Purchase and Installation of a Manufactured Home for Cuscowilla, to Prestige Home Centers, Inc., in the amount of $108,366.00, as the lowest priced responsive and responsible bidder meeting specifications. Also, approve budget amendment 2022-896 to move budget from operating to capital.
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Prior Board Motions:
N/A
Fiscal Consideration:
Fiscal Consideration
Sufficient funds exist in the Wild Spaces Public Places fund and within the Cuscowilla Renovation Project 8204102 to cover this purchase. However, the attached budget amendment will move the budget into the correct project tiers and account lines for this purchase and an additional purchase in the near future that will be presented to the Board.
This purchase order is to be funded from: Fund 021.41.4100.572.62.00, Project #8204102 Cuscowilla Renovations- Under Roof - Caretaker Home
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Strategic Guide:
Infrastructure
Background:
Per Board direction a public charrette was held to gather input from citizens on the future of then Camp McConnell now known as Cuscowilla Nature & Retreat Center (“Cuscowilla”). Overwhelmingly, the citizens requested capital improvements be made to the property to allow for day use including renovations to the Mess Hall, pool and trails and overnight camp amenities.
At the June 9, 2020 BoCC meeting, the Board approved $2.7 million in repairs and improvements at Cuscowilla. This restoration is being funded from Parks’ allocation of Wild Spaces Public Places funding. Since that time many improvements have been made at the site. During an environmental and structural assessment of the “Caretaker House” it was determined that the entire roof structure, from the rafters to the concrete slab, would not support a renovation to bring it up to meet current building codes. This work would have also included performing major improvements in mechanical, electrical, and plumbing upgrades. Therefore, this old Caretaker House was demolished in June 2021 creating a need for a replacement. A manufactured home was preferred.
County procurement advertised BID # 22-301 for the Purchase and Installation of a Manufactured Home for Cuscowilla on September 1, 2021. The deadline for receipt of bids to BID 22-301 was on September 22, 2021. The bid opened on September 26, 2021 at 2:00pm. Prestige Home Centers, Inc. was the only responder to the bid in the amount of $108,366.00, excluding taxes. This amount includes all cost associated with this work, including permits, supplies, material, labor and set up cost.
All of the $2.7 million in renovation funds had been allocated out to specific project tiers based on the best cost estimates at the time the funding was approved. Because this item is over the original budget, other projects must be reduced in order to make the budget available. Some of the projects reduced have been completed and the amount reflects the unspent balance, while other project tiers have been put on hold or reduced in scope for this higher-priority item. This budget amendment also moves budget for an office building that was originally a repair but now will be capital and will come to the Board shortly, if not concurrent with this item.