File #: 23-0298    Version: 1
Type: Consent Item Status: Agenda Ready
File created: 1/3/2023 In control: Board of County Commissioners
On agenda: 1/24/2023 Final action:
Title: BBI Change Order and Deadline Extension for the Cuscowilla Nature and Retreat Center Project
Attachments: 1. Budget Amendment Fund 339, 2. CA-CO_Cuscowilla_#7.pdf, 3. CA-CO_Cuscowilla_#6.pdf, 4. CA-CO_Cuscowilla_#5.pdf, 5. CA-CO_Cuscowilla_#4.pdf, 6. CA-CO_Cuscowilla_#3.pdf, 7. CA-CO_Cuscowilla_#2.pdf, 8. CA-CO_Cuscowilla_#1.pdf, 9. GMP Agreement Documents: Exhibits A-H.pdf, 10. #13308 AGREEMENT WITH BBI CONSTRUCTION, LLC., FOR RENOVATIONS,.pdf, 11. BBI Camp Cuscowilla Maint Acces Improvements_GMP Proposal_Rev2_01.27.22.pdf
Related files: 21-1156, 21-0120, 22-0369, 21-0223, 21-0489, 21-1130, 20-0857, 21-0073, 21-0201, 21-0373, 21-0377, 22-0078, 22-0086, 23-0238
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Agenda Item Name:

Title

BBI Change Order and Deadline Extension for the Cuscowilla Nature and Retreat Center Project

End

 

Presenter:

Gina Peebles, 352-538-8265

 

Description:

Approve Budget Amendment and Change Order for  for Cuscowilla Nature and Retreat Center improvement project

 

Recommended Action:

Recommended Action

Approve the attached budget amendment, approve attached proposed Change Order #7, ratify the original GMP and change orders #1 through #6, and increase staff’s delegated contract price authority from Two Million Dollars to Four Million Dollars in accordance with the piggybacked City of Gainesville Contract.

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Prior Board Motions:

1/14/2020 - Retain ownership of Camp McConnell

6/9/2020 - Approve $2.7 million in repairs & improvements at Camp McConnell

7/13/2021 - Rename Camp McConnell as Cuscowilla Nature & Retreat Center

12/14/2021 - Approval to “piggyback” on the City of Gainesville’s Construction Manager at Risk Contract with BBI for improvements at Cuscowilla Nature & Retreat Center.  Original approval of the contract was not to exceed $2,000,000.00.

1/25/2022 - Approval of an additional $1.2 million “off the top” Wild Spaces Public Places

 

Fiscal Consideration:

Fiscal Consideration

Source of funding as follows:

021.41.4100.572.46.00 - Cuscowilla Project Budget - (Roof structure, LVT and quarry tile, fencing) $13,650.64 [project: 8204102 Cuscowilla Renovations- various tiers]

021.41.4126.572.46.00 or 52.00 - WSPP Cuscowilla Operating Budget- (Kitchen appliances, Doors and hardware) $24,473.00 [project: 6204104: Operations]

339.41.4100.572.63.98 - Impact Fees - (Swamp Walk & Fees) $196,067.98

[project: 8204104 Cuscowilla Renovations: Grounds: Swamp walk]

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Strategic Guide:

Strategic Guide

Infrastructure

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Background:

Due to unforeseen requirements and cost for a power transmission upgrade from Duke Energy and additional ADA requirements above and beyond code requirements from the ADA committee, multiple subprojects were cut to meet funding limits and open camp in time.  New funds have been secured and the removed subprojects (Swamp Walk and Kitchen appliances) as well as some additional security and preservation items can be accomplished with an extended timeline for completion and approval of an increase to the GMP on the contract. Current GMP is $2,637,371.00. BBI Change order #7 Adds $234,191.62 for a new GMP Total of $2,871,562.62 and extends the time for completion 180 days to July of 2023. Additional scope items include;

 

                     Addition of a roof structure and fencing around the water softener/filter system

                     Addition of fencing around HVAC Condensers

                     Purchase and installation Kitchen equipment to include 3 compartment sink w/Faucet, Two Mobile heated cabinets, & a 6 burner/2 oven w/ griddle Gas Range

                     Addition of LVT flooring in Lodge Office

                     Installation of a door and hardware on rear passageway @ Kitchen

                     Installation of door and hardware to isolate Shower rooms from restrooms in the South Building

                     Installation of the Wetlands Boardwalk for educational purposes (Swamp walk)

 

On December 14, 2021 (Agenda Item 21-1156), the Board approved piggybacking off of the City of Gainesville’s Construction Manager at Risk continuing (as-needed services) contract with BBI to complete renovations/improvements at Camp Cuscowilla. The Board also delegated certain authority to staff to negotiate the terms of a GMP for the project, and to approve, execute and enter into all GMP agreements under the terms of the piggybacked contract for said renovations/improvements. Accordingly, staff entered into the GMP agreement with BBI (attached) and approved Change Orders #1, #2, #3, #4, #5 and #6 (also attached). At this time, the additional work described above is needed to complete the project and additional funding is needed to authorize said work. Therefore, staff recommends that the Board approve the attached budget amendment, approve Change Order #7 that adds said additional work into the scope of the project, and ratify the original GMP and all 6 prior change orders.